PRIVACY POLICY

LITTLE BOSSES ACADEMY CIC

Company Number: 16501483

Last Updated: June 2026

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INTRODUCTION

Little Bosses Academy CIC is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect personal information when you interact with us, register for our programmes, attend our events, visit our website or communicate with us.

We are committed to handling personal information fairly, lawfully and transparently in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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WHO WE ARE

Little Bosses Academy CIC

Company Number: 16501483

For all privacy-related enquiries, please contact:

Data Protection Lead
Little Bosses Academy CIC

Email: hello@littlebossesacademy.com

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THE INFORMATION WE COLLECT

Depending on how you interact with us, we may collect the following information:

Parent or Guardian Information

• Full name

• Address

• Email address

• Telephone number

• Emergency contact details

 

Child Information

• Name

• Date of birth

• Age

• School (where relevant)

• Medical information

• Allergies

• Dietary requirements

• Additional support needs

• Emergency contact information

 

Programme Information

• Courses attended

• Registration records

• Attendance records

• Progress records

• Feedback forms

• Competition entries

• Event participation

 

Website Information

When you visit our website, we may automatically collect:

• IP address

• Device information

• Browser type

• Website usage data

• Cookies and analytics information

 

Marketing Information

• Communication preferences

• Newsletter subscriptions

• Event registrations

• Survey responses

 

HOW WE COLLECT YOUR INFORMATION

We collect information when you:

• Complete registration forms

• Book a programme

• Attend an event

• Contact us by email, phone or social media

• Subscribe to our newsletter

• Complete surveys or feedback forms

• Visit our website

• Enter competitions or promotional activities

We may also receive information from schools, partners or referral organisations where appropriate and with the necessary permissions.

 

HOW WE USE YOUR INFORMATION

We use personal information to:

 

Deliver Our Programmes

• Register participants

• Manage attendance

• Communicate programme information

• Provide learning experiences

• Respond to enquiries

Safeguarding and Welfare

• Ensure children's safety

• Manage medical information

• Respond to emergencies

• Meet safeguarding responsibilities

Administration

• Process bookings

• Manage payments

• Maintain records

• Respond to requests

Marketing and Communications

• Send programme updates

• Share upcoming opportunities

• Provide newsletters

• Promote events and activities

You may unsubscribe from marketing communications at any time.

Legal and Regulatory Requirements

We may process information where required to comply with legal obligations, safeguarding requirements or regulatory responsibilities.

 

PHOTOGRAPHS, VIDEO AND MEDIA

Little Bosses Academy CIC regularly celebrates and shares the achievements of participants through photographs, video and media coverage.

With appropriate consent, photographs and videos may be used in:

• Social media content

• Website content

• Promotional materials

• Press releases

• Newspaper articles

• Television and radio coverage

• Funding applications and reports

• Educational publications

Media consent is requested separately during registration.

Parents may withdraw consent at any time by contacting us.

Please note that images already published before consent is withdrawn may not always be removable from third-party publications.

 

OUR LEGAL BASIS FOR PROCESSING DATA

We process personal information under one or more of the following lawful bases:

Contract

Where information is required to deliver a programme or service you have requested.

Legitimate Interests

Where processing helps us operate and improve our services while respecting your rights and freedoms.

Consent

Where you have specifically agreed to certain activities such as marketing communications or media usage.

Legal Obligation

Where we are required to process information to comply with safeguarding, legal or regulatory requirements.

 

WHO WE SHARE INFORMATION WITH

We do not sell personal information.

We may share information where necessary with:

• Staff and volunteers

• Schools and educational partners

• Venue providers

• Professional advisers

• Payment processors

• Technology providers

• Funding organisations (anonymised where possible)

• Regulatory authorities

• Emergency services

• Safeguarding agencies

Information is only shared where necessary and appropriate.

 

DATA SECURITY

We take appropriate security measures to protect personal information against:

• Unauthorised access

• Accidental loss

• Misuse

• Disclosure

• Alteration

• Destruction

Only authorised individuals have access to personal information required for their role.

 

HOW LONG WE KEEP INFORMATION

We only keep information for as long as necessary to fulfil the purposes for which it was collected.

Retention periods may vary depending on:

• Safeguarding requirements

• Legal obligations

• Insurance requirements

• Financial record-keeping requirements

When information is no longer required, it will be securely deleted or destroyed.

 

YOUR RIGHTS

Under UK data protection law, you have the right to:

• Access your personal information

• Request correction of inaccurate information

• Request deletion of information where appropriate

• Restrict processing

• Object to processing

• Withdraw consent

• Request transfer of your information

Requests can be made by contacting us using the details above.

 

COOKIES

Our website may use cookies to improve user experience and analyse website performance.

Cookies help us understand how visitors use our website so we can improve our services.

You can control cookies through your browser settings.

 

CHILDREN'S PRIVACY

Little Bosses Academy CIC delivers programmes for children and young people.

Personal information relating to children is collected only where necessary and is handled with particular care and attention.

Parents and guardians are responsible for providing accurate information on behalf of children participating in our programmes.

 

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time.

The most recent version will always be available on our website.

 

CONTACT US

If you have any questions regarding this Privacy Policy or how your information is handled, please contact:

Little Bosses Academy CIC
Company Number: 16501483

Email: hello@littlebossesacademy.com

We are committed to protecting your privacy and handling your information responsibly.